Management Systems
Through Archon’s expertise, we can assist Maritime & Offshore Organizations to navigate through the difficult requirements of International Standards and develop a fully Custom-Made Integrated Management System by utilizing modern processes, lean management and ERP Solutions.
The Systems Approach to management, commonly viewed as the foundation of organizational development, views the organization as an open system made up of interrelated and inter-dependent parts that interact as sub-systems.
Thus, an organization comprises a unified singular system made up of these subsystems. For example, a firm is a system that may be composed of sub-systems such as Operations, Human Resources, Finance, Accounting and so on.
As such, the various sub-systems should be studied in their inter- relationships rather, than in isolation from each other.
An Integrated Management System (IMS) is a single system incorporating the requirements of two or more auditable standards. Our company provides on-site and customized consultancy for any combination which includes one or several different standards, tailor-made to your organization’s processes. Our consultancy services, have a time proven four-phase System Implementation Procedure which has guided a large number of companies through the implementation and development of an Integrated Management System.
Phase1: Gap AnalysisWe identify the gap between the standard’s requirements and the current condition of the organization. This is achieved by collecting information about the current practices used within the existing management system and by comparing them with the requirements of the standard to see whether they are satisfied or not.Phase 2: Design and DevelopmentArchon and client draw up the framework for the design and development of the system. To be more specific in this phase the middle and top management team are educated on the requirements of the standard. Then with the guidance of our company the management defines the scope of the management system, the organization’s policy, the objectives/goals and the structure. Once this is clear we proceed with the development of the updated Management System.Phase 3: Implement and ImproveWe run the Management System, monitor it, measure it and review it with the intention to collect information to confirm that it runs smoothly. Also, in this phase all the activities and their updates are presented to the employees and they are trained so as to conform with the updated system. Any required changes are carried out in order to ensure smooth operations.Phase 4: Assessment and ReviewA management review and internal audit are held, followed by an external audit. To be more specific in phase 4, we work alongside top and middle management, and we are focused on the effectiveness and the efficiency of the management system. This is achieved through the internal audit and the management review where we review and address the processes and the organization performance (this includes any resistance to the system and/or embedding desired culture and behavior changes).Also we identify further opportunities to improve the effectiveness and efficiency of the management system. Once these actions are completed, we proceed with the external audit the third-party verification/certification.